Policies of Peer Review

 | Post date: 2018/01/27 | 

Caspian Journal of Neurological Sciences"Caspian J Neurol Sci"(CJNS) as a member of Negah Journals, published by Negah Institute for Scientific Communication, is committed to apply double-blind peer reviewing process, based on the COPE’s Code of Conduct and Best Practices and ICMJE's Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals. You may find the journal’s Policies and Guidelines for Peer-reviewers, here.

Caspian Journal of Neurological Sciences (CJNS) is an open access peer reviewed journal that publishes papers of significance in all areas of clinical and basic neuroscience.
It aims to publish original, high quality papers related to any area of neurological sciences  −clinical and basic− including neurology, neurosurgery, psychiatry, psychology, neuro-ophthalmology,  neuro-otology,  neuro-urology,  neuro-pharmacology,  molecular  and cellular  neurosciences  in  the  format  of  Original  Papers,  Review  Articles,  BriefCommunications, Case reports and Letters to the Editor.

Peer Review Process:
CJNS adopts a blind expert peer review process. Authors must provide an email address as all communication will be by email. Two files must be furnished: the covering letter and the manuscript in MS Word. The covering letter should be uploaded as a file not for review. All articles submitted to the Journal must comply with these instructions. Failure to do so will result in return of the manuscript and possible delay in publication. All submissions to CJNS are assessed by an Editor, who will decide whether they are suitable for peer review. Manuscripts not submitted elsewhere for publication will only be considered. Each unsolicited manuscript is sent to 2-3 reviewers, who evaluate it accordingly with a “single-blind peer review” procedure which may span for period of 3-4 weeks.
We do not release reviewers' identities to authors or to other reviewers, except when reviewers specifically ask to be identified. Unless they feel strongly, however, we prefer that reviewers should remain anonymous throughout the review process and beyond.

 

Reviewers Role

Reviewers are the main members contributing for the benefit of the journal being a peer reviewed (double-blind referee) journal they are insisted not to disclose their identity in any form. 

A reviewer should immediately decline to review an article submitted if he/she feels that the article is technically unqualified or if the timely review cannot be done by him/her or if the article has a conflict of interest. 

All submissions should be treated as confidential, editorial approval might be given for any outside person’s advice received. 

No reviewer should pass on the article submitted to him/her for review to another reviewer in his own concern, it should be declined immediately. 

Reviewers being the base of the whole quality process should ensure that the articles published should be of high quality and original work. He may inform the editor if he finds the article submitted to him for review is under consideration in any other publication to his/her knowledge. 

There are no hard and fast rules to analysis an article, this can be done on case-to-case basis considering the worthiness, quality, and originality of the article submitted. 

In general, cases the following may be checked in a review 

  • Structure of the article submitted and its relevance to author guidelines 
  • Purpose and Objective of the article 
  • Method of using transitions in the article 
  • Introduction given and the conclusion/ suggestions provided 
  • References provided to substantiate the content 
  • Grammar, punctuation and spelling · Plagiarism issues 
  • Suitability of the article to the need 

A reviewer’s comment decides the acceptance or rejection of an article and they are one major element in a peer review process. All our reviewers are requested to go through the articles submitted to them for review in detail and give the review comments without any bias, which will increase the quality of our journals. 

Guidance for Peer Reviewers

All manuscripts are double-blind reviewed. At CJNS we believe that peer review is the foundation for safeguarding the quality and integrity of scientific and scholarly research.

As a reviewer you will be advising the editors (Section Editor and Editor in Chief), who make the final decision (aided by an editorial committee for all research articles and most analysis articles). We will let you know our decision. Even if we do not accept an article we would like to pass on constructive comments that might help the author to improve it.

All unpublished manuscripts are confidential documents. If we invite you to review an article, please do not discuss it even with a colleague. When you receive an invitation to peer review, you should fill the journal’s reviewing form. You should try to respond to every peer review invitation you receive. If you feel the paper is outside your area of expertise or you are unable to devote the necessary time, please let the editorial office know as soon as possible so that they can invite an alternative reviewer – it as at this stage you may like to nominate an appropriately qualified colleague. And please remember, if an author's manuscript is sitting with reviewers who have not responded to the peer-review request, the author will not get a timely decision.

Please read the Aims and Scope and the Author Instruction with care. Consideration should be given to whether the paper is suitable for the journal it is submitted to. The journals' aims and scope is available on “Journal Information” menu and pages.

The essential feature of any review is that it is helpful and constructive and we urge reviewers to be robust but polite when making comments to authors. The Peer reviewers should provide an objective critical evaluation of the paper in the broadest terms practicable. Reviewers need to make a recommendation to the Editor-in-Chief on deciding the manuscript. Your report must contain your detailed answers on the journal questions in the reviewing form. If you believe the paper needs revisions to be made before it is acceptable, please make suggestions on how to improve the paper. Likewise, if you feel that a paper is not good enough and has no real prospects of being improved sufficiently to be published you should recommend rejection. 

You should also:

  • Write clearly and so you can be understood by people whose first language is not English
  • Avoid complex or unusual words, especially ones that would even confuse native speakers
  • Number your points and refer to page and line numbers in the manuscript when making specific comments
  • If you have been asked to only comment on specific parts or aspects of the manuscript, you should indicate clearly which these are
  • Treat the author’s work the way you would like your own to be treated

Reviewer Score Sheet is seen by the editors only and the comments will be shared with the authors. You should also indicate if the manuscript requires its English grammar, punctuation or spelling to be corrected (there is a prompt for this). 

You may find the journal’s article reviewing procedure, here.

AWT IMAGE

Writing the Review:
The primary purpose of the review is to provide the editors with the information needed to reach a decision but the review should also instruct the authors on how they can strengthen their paper to the point where it may be acceptable. As far as possible, a negative review should explain to the authors the major weaknesses of their manuscript, so that rejected authors can understand the basis for the decision and see in broad terms what needs to be done to improve the manuscript for publication elsewhere. Referees should not feel obliged to provide detailed, constructive advice regarding minor criticisms of the manuscript if it does not meet the criteria for the journal.
Confidential comments to the editor are welcome, but it is helpful if the main points are stated in the comments for transmission to the authors. The ideal review should answer the following questions:

  • Who will be interested in reading the paper, and why?
  • What are the main claims of the paper and how significant are they?
  • How does the paper stand out from others in its field?
  • Are the claims novel? If not, which published papers compromise novelty?
  • Are the claims convincing? If not, what further evidence is needed to strengthen the paper?
  • Are the claims appropriately discussed in the context of previous literature?
  • If the manuscript is unacceptable, is the study sufficiently promising to encourage the authors to resubmit?
  • Is the manuscript clearly written?
  • Would readers outside the discipline benefit from a schematic of the main result to accompany publication?
  • Should the authors be asked to provide supplementary methods or data to accompany the paper online? (Such data might include source code for modeling studies, detailed experimental protocols or mathematical derivations.)
  • Have the authors done themselves justice without praising their claims extremely?
  • Have they been fair in their approach to previous literature?
  • Have they provided sufficient methodological detail that the experiments could be reproduced?
  • Is the statistical analysis of the data sound, and does it conform to the journal's guidelines?
  • Are there any special ethical concerns arising from the use of human or other animal subjects?

 
• Reviewing Peer Review:

After review process, the Editor-in-Chief chooses between the following decisions:
· Accept
· Minor Revision
· Major Revision
· Reject
If the decision is Minor Revision or Major Revision, authors have 30 days to resubmit the revised manuscript. Authors may contact to journal staff if they require an extension.


• Submission of Revised Manuscripts:

While submitting a revised manuscript, contributors are requested to include a point to point response to reviewer's comments at the beginning of the revised manuscript text file itself or/and as comments next to the text. In addition, if any changes are made to the manuscript, please mark the changes as underlined or highlighted text in the article.


Privacy and Confidentiality 

(Prepared Based on ICMJE's Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals)

In Caspian Journal of Neurological Sciences"Caspian J Neurol Sci", manuscripts must be reviewed with due respect for authors’ confidentiality. In submitting their manuscripts for review, authors entrust editors with the results of their scientific work and creative effort, on which their reputation and career may depend. Authors’ rights may be violated by disclosure of the confidential details during review of their manuscript. Reviewers also have rights to confidentiality, which must be respected by the editor. Confidentiality may have to be breached if dishonesty or fraud is alleged but otherwise must be honored. Editors must not disclose information about manuscripts (including their receipt, content, status in the reviewing process, criticism by reviewers, or ultimate fate) to anyone other than the authors and reviewers. This includes requests to use the materials for legal proceedings.

Editors must make clear to their reviewers that manuscripts sent for review are privileged communications and are the private property of the authors. Therefore, reviewers and members of the editorial staff must respect the authors’ rights by not publicly discussing the authors’ work or appropriating their ideas before the manuscript is published. Reviewers must not be allowed to make copies of the manuscript for their files and must be prohibited from sharing it with others, except with the editor’s permission. Reviewers should return or destroy copies of manuscripts after submitting reviews. Editors should not keep copies of rejected manuscripts. Reviewer comments should not be published or otherwise publicized without permission of the reviewer, author, and editor.

COPE’s Guidelines & Flowcharts

Basic & Clinical Neuroscience is committed to follow and apply guidelines and flowcharts of Committee on Publication Ethics in its reviewing and publishing process and issues. For more information, please click here.

International Standards for Authors and Editors

Caspian Journal of Neurological Sciences"Caspian J Neurol Sci" is committed to follow and apply International Standards for Authors and Editors of Committee on Publication Ethics in designing and leading the Journal’s reviewing and publishing process and dealing with their issues. You may find the International Standards for Authors, here. Also, you may find the International Standards for Editors, here.

International Standards for Authors and Editors

Caspian Journal of Neurological Sciences"Caspian J Neurol Sci" is committed to follow and apply International Standards for Authors and Editors of Committee on Publication Ethics in designing and leading the Journal’s reviewing and publishing process and dealing with their issues. You may find the International Standards for Authors, here. Also, you may find the International Standards for Editors, here.

Conflict of Interest in Reviewing Process

Although we are applying double bind peer review, research sphere can be a small world. It means many reviewers may know the author out of familiarity with their work. You can certainly give a fair assessment of an article that is written by a friend or competitor, but:

  • If there’s a significant conflict of interest, you should reveal this to the editor
  • If the conflict of interest causes a large positive or negative bias, then it is better to decline the review request
  • Avoid personal judgement and criticism at all times – judge the article. This is more likely to be well received by the author and lead to better work by them.
  • Every editor will appreciate honesty about conflicts of interest, even if they then have to look for a replacement reviewer.

Please email the Editorial Office at the journal formal email, if you have any concerns about conflict of interest or ethical issues with the paper.

The Co-publisher Principles: Codes of Conduct and Ethical Guidelines

Caspian Journal of Neurological Sciences"Caspian J Neurol Sci" (CJNS), as a member of Negah Journals, is committed to apply following codes and principles of conduct of the publisher, Negah Institute for Scientific Communication:

How to become a reviewer?

CJNS is currently seeking new reviewers to join our team.


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